- What computer hardware and software is needed to participate in eFiling?
- When is technical support available for eFiling?
- What are the regularly scheduled maintenance hours for the eFiling system?
- How will I know if the eFiling system is not available?
- What document format is accepted?
- How do I become an authorized user?
- How will I know if I have successfully registered for eFiling?
- Will my password expire?
- How do I change my eFiling password?
- How can I obtain my username if I forget it?
1. What is eFiling and when will it be available?
Electronic filing, otherwise known as eFiling, allows authorized users to file a document with the court directly from a computer using the Internet. Electronic filing is available in both the Oregon Supreme Court and the Oregon Court of Appeals.
2. How will eFiling benefit me?
- File documents with the court 24 hours a day, 7 days a week, from any location with Internet access, except during regularly scheduled maintenance hours.
- Potential cost savings, including a reduction in production, photocopy, courier, and postage costs.
- Convenient, secure method to file documents and pay associated fees.
- Flexibility to file a document up to 11:59:59 p.m. in the time zone in which the court is located, on the date that the document is required to be filed. You are encouraged, however, to eFile well in advance of that deadline to avoid potential problems.
- Reduce the risk of paper files being delayed, misplaced, or lost by the courier or U.S. Postal Service.
At this time, eFiling is voluntary. The Appellate Court Records office will continue to accept paper filings by mail and over the counter during regular business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m., except on court closure days.
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4. Are there charges for using the eFiling system?
Yes. A Document Recovery Charge of $.10/page, multiplied by the number of paper copies required by the court may be imposed, for some documents, at the time of eFiling. Please review the Oregon Rules of Appellate Procedure and the document you are filing to determine the correct number of copies required. The charges apply to all eFilers. New tables will be provided prior to the effective date of July 1, 2014.
5. Are there procedural rules concerning eFiling?
Chapter 16 of the Oregon Rules of Appellate Procedure (ORAP) governs electronic filing. Those rules are available online at:
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6. Do I need to register for eFiling in both the Court of Appeals and the Supreme Court?
No. You only need to register once. Your username and password will allow you to eFile in both courts. To eFile a case-initiating document, select the appropriate court; to eFile a document in an existing Supreme Court or Court of Appeals case, enter the case number.
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7. How do I change my contact information with the court?
The Appellate Court Records Section automatically obtains attorney names and contact information, including the attorney’s email address, from the Oregon State Bar through a nightly data transfer. To ensure the accuracy of your contact information, you must notify the Oregon State Bar of any change in your name, mailing address, email address, or other contact information. After the Bar has updated your email address, you must contact the OJD Help Desk in order to update the eFiling system itself. Note: There may be a delay of one to two business days between the date that the Oregon State Bar receives an attorney’s updated contact information and the date that the Bar data is transferred to the Appellate Court Records Section. See ORAP 16.10(2)(a)(v).
8. Who can I contact if I have other questions?
For general questions related to eFiling in the appellate courts, please email: appellateOReCourt@ojd.state.or.us
For general questions related to education and outreach, please email: the Office of Education, Training and Outreach: OETO@ojd.state.or.us
1. What computer hardware and software is needed to participate in eFiling?
You will need the following hardware and software to eFile documents with the appellate courts:
- A standard operating system, such as Microsoft Windows XP, Vista, Windows 7, or Macintosh OS X.
- A current version of Portable Document Format (PDF) writer software, such as Adobe Acrobat, available at www.adobe.com.
- A PDF-compatible word processor, such as Corel WordPerfect or Microsoft Word.
- A scanner to create text searchable PDF copies of documents, such as trial court orders and exhibits, which do not exist in an electronic format..
2. When is technical support available for eFiling?
The OJD’s Help Desk is available from 7:00 a.m. to 6:00 p.m., Monday through Friday (excluding court closure days), at (503) 986-5582. Please note that, while you may eFile 24 hours a day, OJD’s help desk is not available that entire time; please plan accordingly. For assistance with Records Office issues, contact the Appellate Records Office at (503) 986-5555, open from 8:00 a.m. to 5:00 p.m., Monday through Friday, excluding court closure days.
3. What are the regularly scheduled maintenance hours of the eFiling system?
The eFiling system is available 24 hours per day, 7 days per week, except for the following regularly scheduled maintenance times: Mondays from 12:01 a.m. to 3:00 a.m.; and the third Sunday of each month from 6:00 a.m. until noon.
4: How will I know if the eFiling system is not available?
5. What document format is accepted?
Any original document submitted to the court, such as an initiating document, motion, or brief, must be in a Portable Document Format (PDF) and allow for text searching, copying, and pasting into another document. Each PDF document must not be larger than 25 megabytes. All eFiled PDF documents must follow the same format as paper documents, as set out in ORAP 16.15.
6. How do I become an authorized user?
To become an authorized user, you must:
- Be an active member of the Oregon State Bar (OSB) and be authorized to practice law in Oregon;
- Have a valid email address on file with the OSB;
- Register with OJD to obtain a user ID and password; and
- Complete a free, online training.
For more information on registration requirements, see ORAP 16.10.
Attorneys who want to use the electronic filing system must register to obtain a username.
7. How will I know if I have successfully registered for eFiling?
After completing the registration process, you will receive an email confirming your registration.
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8. Will my password expire?
Yes. Your eFiling system password will expire every 6 months. To reset your password, use the password reset link located on the log in page.
To avoid technical difficulty, ensure that your password complies with the following password rules. Your password must:
o be at least seven characters long
o contain at least one non-alphanumeric character.
Note: If there are five failed login attempts within 10 minutes, the account will be locked.
9. How do I change my eFiling password?
You can reset your password online at the following location:
10. How can I obtain my username if I forget it?
Your username is your Oregon State Bar number.
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1. How will I know if I have successfully eFiled a document?
During the eFiling process, you will receive two emails. The first email will confirm receipt of the electronic filing. The second email will notify you that your electronic filing was accepted by the Appellate Court Records office. These emails will be sent from firstname.lastname@example.org
; Please ensure that your email spam filters do not block this email address. Even if your document was accepted, be sure to check for any comments posted to your filing by the Appellate Court Records Office, which will appear in the body of the email.
2. What should I do if I have not received a confirmation email after completing the registration process and submitting electronic files?
Prior to calling OJD’s help desk, please verify that the email isn’t in your spam filter. If this is not the problem, please contact OJD’s Help Desk at (503) 986-5582, available from 7:00 a.m. to 6:00 p.m., Monday through Friday, excluding court closure days.
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3. What should I do if I cannot convert my exhibit to a PDF?
Oversized or demonstrative exhibits must be conventionally filed. You should note in the “comments” box on the eFiling page that such materials will be conventionally filed. Conventional filings related to eFilings do not require a separate proof of service, as long as the eFiled proof of service lists the conventionally filed document. You must conventionally file the required number of copies of the oversized or demonstrative exhibit documents with the Appellate Court Records Office. See ORAP 16.30.
4. Can eFilers be electronically served using the eFiling system?
Yes. Electronic service is available for documents filed using the eFiling system in already-existing cases but only for other registered eFilers. Electronic Serivce is not allowed for case-initiating documents. You must serve others via conventional service. Our system has a feature that permits an eFiler to view the eFiling status of other parties or attorneys on the case, to determine who may be eServed. See ORAP 16.45 (outlining the procedures governing eService).
5. If there is a technical problem with the eFiling system, how will it affect the timeliness of my filing?
If a technical problem with the eFiling system prevents the court from receiving an eFiling, the court may, upon satisfactory proof, permit the filing date of the document to relate back to the date you first attempted to file the document electronically. Problems with your equipment, hardware or software, or other problems within your control generally will not excuse an untimely filing. See ORAP 16.25(4).
6. Will paralegals or legal secretaries be able to eFile and/or receive system notices?
Paralegals and legal secretaries will be able to electronically file documents using the username and password of the attorney for whom they are filing. Only attorneys will be issued usernames and passwords. See ORAP 16.10. All emails from the court are automatically sent to the registered attorney’s email address that is on file with the Oregon State Bar. An efiling attorney may elect to have a staff person copied on email relating to eFilings submitted by that attorney; however, the election must be made separately on each eFiling transaction, and the option is not available regarding receipt of eService email. Some email systems can be adjusted so that email from a particular source automatically will be forwarded to another person in the office. Users who would like their court email to be directed to another person in their office should determine if their email systems have that functionality.
7. How will document signatures be handled for eFilings?
Generally, the username and password required to submit documents to the eFiling system will constitute the signature of the eFiler for purposes of court rules. In addition, eFiled documents must include a signature block with the printed name of the eFiler preceded by an "s/" (e.g., "s/ John Q. Attorney"), the eFiler's address, and telephone number. An attorney must include his or her Bar number. Stipulated eFiled documents, affidavits, and declarations have different requirements. Please note that some signature block stamps add additional security layers to the document which then prevents all or part of the document from being copied and pasted; thus the document no longer complies with ORAP 16.15(1). See ORAP 16.40.
8. How long will it take for my eFiling to be confirmed by the court?
All electronic filings will be reviewed as soon as practically possible, depending on court workload, staffing, and whether the court is closed for a weekend or court holiday. Electronic filings will not be given priority over filings accepted via mail or in-person.
9. When are documents considered filed by the court?
Please distinguish among “received,” “accepted,” and “filed”. A document will be considered submitted for filing when the document is received by the eFiling system. When the court staff person then accepts the document for filing, the date and time of filing entered in the register will relate back to the date and time that the document was received by the eFiling system, and the eFiling system will affix a stamp to the document indicating the file date. See ORAP 16.25. Although the court will consider documents filed at 11:59 p.m. on the document due date to be timely, eFilers are encouraged to file documents well before that time to avoid potential problems.
10. What should I do if I need to file a corrected brief or other corrected document?
If you need to eFile a corrected brief or other document due to errors or deficiencies in the original eFiled brief or other document, please check the ‘Amended’ box when uploading your eFiling. When you upload the corrected document, you must include the entire corrected document, even if you are correcting only one page. In the comments box on the eFiling page on which you upload the document, please note that the document is a corrected version of an earlier eFiled document. Please be specific in the comments box as to which document you are correcting.
Continue to check http://courts.oregon.gov/OJD/OnlineS ervices/eFile/pages/index.aspx for updates to Oregon Appellate eCourt.