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Probate Department

The Probate Department is located in the basement (Room B-7) of the Washington County Courthouse. The clerks can be reached at 503.846.2366.

Completed paperwork for filing in probate (including Small Estate Affidavits), protective proceedings, name changes, sex changes and adoptions must be submitted with the appropriate filing fees, if applicable.

Probate (including Small Estate), protective proceeding, name change, and sex change files are located in the Probate Department while they are open and active. Copies of open cases can be obtained upon request. Closed case files are located in the Archives of the Records Department, Room 110J of the Justice Services Building, 150 N 1st Avenue, Hillsboro, OR 97124. Information regarding copies of closed cases may be obtained directly from the Records Department. Adoption files (open and closed) are confidential and are not available for review. Unsealing a file requires a court order. See the additional information section on Adoption for general information.

Probate searches for potential creditor’s claims must be requested in writing. Please send your request to the probate department and include the deceased person’s name, date of death and any other identifying information as might be required to complete the search. Additionally, a self-addressed, stamped return envelope should be provided for return of your request.

Estate, protective proceedings and adoptions are complicated matters and you may find it helpful to consult an attorney. The court staff is prohibited from providing you with legal advice, acting as your attorney or assisting you in preparation of paperwork. The Probate Department does not provide legal forms with the exception of the yearly report form for guardians of adults.

 

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Additional information on:

 

Small Estates
Name Change and Change of Sex
Adoption
Guardianship

 

Other Resources:

Oregon Judicial Department Uniform Trial Court Rules (UTCRs)
Circuit Court Fee Schedule
Oregon State Statutes from the Oregon Legislature
Legal Links for the Public from the Oregon State Bar

 

SMALL ESTATES

The statute regarding small estates changed effective January 1, 2006 and January 1, 2010. The court does not provide forms; however, the appropriate information may be downloaded based upon the date of decedent's death below:

 

Prior to January 1, 2006
January 1, 2006 - December 31, 2009
January 1, 2010 or later.
 

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NAME CHANGE

 

You must be a resident of Washington County to file a name change in Washington County. Because a name change is an elective proceeding, the filing fee must be paid at the time of filing the Petition.

If you choose to obtain a name change without the assistance of an attorney, you may print out forms and instructions. Forms are available for either adults or minors. Note: For Google Chrome Users click here if the form does not fill within the browser.

Please carefully read the instructions for further information regarding filing procedures and appearance for the hearing.

When you are ready to file your petition(s) and set a hearing date, you must appear at Name Change Ex parte Orientation which is held in the Probate Department (Room B-7) on Tuesdays and Thursdays (choose one), 12:45 p.m. to 1:15 p.m.

If you are not ready to file your petition(s) and have procedural questions, a clerk will be available during ex parte on Tuesdays and Thursdays to assist you. Please note: the court staff is not permitted to give legal advice regarding the name change proceeding. If you have questions that are not answered in the instructions, you may wish to contact an attorney or research the issue yourself.

If you are requesting a name change as a result of a marriage you may wish to contact the Washington County Department of Assessment and Taxation-Recording Section, as well as the institutions where you wish to change your name for their requirements (i.e. DMV, Social Security, U.S. Passport Office).

If your requested name change is the result of a divorce, please check your final dissolution paperwork. In some cases, the spouse’s maiden name will be restored within the final judgment.

If you are requesting a name change for a minor for the purpose of correcting the minor's birth certificate, you may wish to contact the Washington County Health and Human Services/Vital Records before filing a name change with the court.

SEX CHANGE

A court may order a legal change of sex and enter a judgment indicating the change of sex for a person whose sex has been changed by surgical procedure. You will need to contact an attorney familiar with Oregon law to complete the necessary documents for a legal change of sex. There are no forms available for a legal change of sex.

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ADOPTION


Petitions for adoption are filed with the probate clerk. The court does not have forms for adoption and the court staff is not permitted to give legal advice or advise you about which forms are required to be filed. Because all adoptions are confidential, the only way to obtain information concerning an adoption file or be allowed access to an adoption file is by an order of the court. If you believe you require access to an adoption file, you may submit a letter to the Probate Department with identifying information and the reason you believe your access to the file should be granted.

If you are the petitioner in an existing case filed with the court, inquiries about the status of your case must be made in person and valid government issued photo identification must be provided for the clerks to respond to your inquiry.

Adoption Registry

The Oregon Adoption Registry is kept by the Oregon Department of Human Services. It includes a mutual consent registry where adult adoptee's, birth parents and other eligible parties can register their identifying information. Non-identifying health, genetic and social information known at the time of adoption may also be available. For further information, please contact the Oregon Department of Human Services at 503.945.5651.


Copies of Birth Certificates

Copies of original birth certificates are available to adoptee's in the State of Oregon through the Oregon Health Division in Portland. For further information please contact Oregon Health Division at 503.731.4108.

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GUARDIANSHIP

Once appointed, guardians for adults are required to file a report with the court each year within 30 days of the anniversary of their appointment. The court provides a report form for guardians of adults.

Please download our current form of the Guardian's Report.

Please download the current form of the Co-Guardian's Report.

 

The Honorable Andrew R. Erwin,
Circuit Judge

Contact Information:
Washington County Courts
Attn: Probate Department

Washington County Courthouse
150 N 1st Avenue MS 37
Hillsboro, OR 97124

Information: 503.846.2366
TTY Phone: 503.846.4863