Linn County Circuit Court case record copies can be requested by filling out the statewide Records Request Form below. To find case information, visit
Online Records Search. If unable to locate a case number, type in ‘unknown’ for the case number.
Before requesting records, please review all the information provided on our
Statewide Records Request page and the information below.
Documents in newer court cases can be reviewed using the kiosk computers on the 1st floor in Room 107 at the Linn County Courthouse during
business hours. Older case files that have not been digitized can be reviewed by requesting the file in advance.
Court records that are not confidential or sealed are available to the public. Court staff is responsible for maintaining all documents in the local court files and assists the public with requests for copies of court documents. Record requests are handled on a first come, first serve basis.
Police Reports – The records are not maintained by the Court. Please contact the responding or arresting law enforcement agency.
Vital Statistics (Birth or Death Records) – These records are not maintained by the Court. Please contact the Vital Statistics Department at
541-967-3888 to obtain this type of information.
Marriage Licenses and Land Deeds – These records are not maintained by the Court. Please contact the Linn County Clerk’s Office at
541-967-3831 to obtain this type of information.
Audio Copies - For assistance with uploading audio files received from the court view
Uploading FTR Recording Files.
Once the form is submitted you will receive an email with a confirmation ID. Please use this ID number when contacting the Copy Center with questions or payment.
Please keep in mind that the court may take up to 5 court business days to respond and may take 10 or more court business days to complete some requests. The court may reach out to you and request more information or payment of a fee if one is applicable. If the court reaches out to you and you do not respond within 60 court business days, the court must close the request.
Paper or electronic documents –
Document requests may be made via the SharePoint link electronically or the form may be printed and submitted in person, or by mail. Once the request is submitted, please allow at least 5 – 7 judicial days for completion of your request, older cases may require additional time. Once the form is submitted you will receive an email with a confirmation ID. Court staff will contact you with any fees associated with your request. Please use this ID number when contacting the Copy Center with questions or payment.
FTR Audio or CD requests –
Requests may be made via the SharePoint link electronically, in person, or by mail. Please allow at least 7 – 10 judicial days for completion of your request, older cases may require additional time. Court staff will contact you with any fees associated with your request. Please use this ID number when contacting the Copy Center with questions or payment.
Copies of audio recordings will be sent using the recording system called "For The Record" (FTR). To play to the recordings, you will need the free FTR Player which can be downloaded from
fortherecord.com. (At this time FTR software is not Apple compatible.)
You can request recordings in the following formats.
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CD: A Compact Disc (CD) audio request can either be mailed or picked up at the court the hearing was held. CD's can hold a limited amount of hearing time on them. If the hearing is long, you may need multiple CD's.
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Digital: An audio request in this format can only be emailed to you.
Linn County Circuit court does not offer written transcripts.
Digital Recording Format and Software Needed
To listen to the audio recording, you will need a personal computer with a sound card and speakers. In addition, a software application called The Record Player must be installed on the computer. This software is free and can be downloaded by clicking on the "The Record Player" link provided in
these instructions.
If you are unable to submit your request online, you may fill out a Records Request Form in person by going to Room 107.
You may also download and print the Records Request Form and mail your request to –
Linn County Circuit Court
Attn: Copy Center Clerk
PO Box 1749
Albany, OR 97321
Questions may be submitted by email at
lin.copycenter@ojd.state.or.us or by phone at 541-812-8770.
Note – The Oregon Judicial Department delivers all documents and FTR audio requests through encrypted emails. Once received you will have up to 14 days to download. You may be required to perform the following steps:
- Copy Access Pass Code
- Click on link to download attachment
- Enter Access Pass Code
- Open attached document, download and save
Failure to comply with the above requirements may result in your request being returned to you.
Court staff will notify you via phone or email with the request fees. The cost for requesting copies is as follows and is due prior to disbursement of copies.
COPY FEES – Any request under $5.00 the fee is waived
Paper Copy Fees
- Paper Copies – $3.00/case plus $0.25/page
- Paper Certified Copies – $5.00/document plus $0.25/page
- Exemplified Copies – $10.00/document plus $0.25/page
- Apostille Certified Copies – $5.00/document plus $0.25/page
Electronic Copy Fees
- Emailed Copies – $3.00/case
- Certified Emailed Copies – $5.00/request or case when sending certification document (multiple documents)
- Certified Emailed Copies - $5.00/document when sending individual documents certified
***CERTIFIED AND EXEMPLIFIED COPIES DELIVERED ELECTRONICLY MUST BE PRINTED IN COLOR***
Audio Fees
- Email audio – $10.00
- Email audio certified – $10.00 plus $5.00 certification
- CD – $11.00
- CD certified – $11.00 plus $5.00 certification
Miscellaneous fees
- Postage – Charge depends on number of pages (use Fee Chart on last page of manual)
FORMS OF PAYMENT –
- In person – cash, personal check, cashier's check, money order, debit, or credit card (Visa, MasterCard, or Discover Card only).
- By Phone – cash, debit, or credit card (Visa, MasterCard, or Discover Card only), name must appear on the card.
- By Mail – personal check, cashier's check, money order. Please make checks payable to 'State of Oregon' and include the case number on the check.
Note – If you are making a payment by check and do not know the exact amount of copies to be made, send a blank check made payable to the State of Oregon, and in the memo line, write 'Not to Exceed' and an amount you believe will cover the cost of the copies. Records staff will then fill in the exact amount and send the receipt, along with the copies, in the self-addressed, stamped envelope you have provided.
DOCUMENT TYPES
Regular copies –
- Regular Copies are copies of the original document filed in the case. Regular copies can be an electronic (TIFF or PDF) or paper copy. These are often for individual record keeping and not used for verification to a third party.
Certified copies –
- Certified Copies are copies of documents filed with the court that are sworn to be a true and correct copy by a court clerk. The certified copy of the document includes a stamp, the court's seal, and the clerk's signature. Certified copies are often required by third party agencies.
- Electronically Certified Copies are digital copies of filed documents that are digitally stamped in red or blue ink and signed by the court clerk and delivered via email. The document must be printed in color if delivering a copy to a third-party agency.
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Note - Before requesting a digital certified copy, please confirm with the agency requesting the document that they will accept an electronic certification. This document must be printed in color.
- Paper Certified Copies are physical paper copies of the filed document that are stamped and signed in ink as a true copy by a court clerk. If the document is multiple pages, it will also be stapled. If the staple is removed, the certification becomes invalid. Paper certified documents are usually required by the following agencies –
- Social Security
- Secretary of State
- Certified documents in Estate and Probate cases for documents that are used to administer estates, such as fiduciary letters and small estate affidavits, may also need to be certified on paper.
- Exemplified Copies are also called a 3-Way Certificate. They are true and correct copies of documents filed with the court. The document is sworn to by the Court Administrator, then the Court Administrator's signature is sworn to by a judge, and the Court Administrator then swears to the judge's signature. These copies are often required by other states and countries when copies are being filed in their local court.
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Note – Before requesting a digital exemplified copy, please confirm with the agency requesting the document that they will accept it in electronic form. This document must be printed in color.
If you are requesting documents because you need to file them with another agency, (e.g., Social Security, Secretary of State, DMV, etc.) verify with that agency what type of copies are needed.
DOCUMENT FORMATS
Email – Copies of case documents can all be sent through email. Do not choose this option if you need a raised embossed seal on your document.
- Certified and exemplified copies will be stamped and signed digitally. The stamp will contain a color seal specific to the county where the case was filed. If delivering this copy to a third-party agency, it must be printed in color.
-
Note – Before requesting a certified or exemplified copy via email, please confirm with the agency requesting the document that they will accept the electronic certified or exemplified copy. This document must be printed in color.
The Oregon Judicial Department delivers all documents and FTR audio requests through encrypted emails. Once received you will have up to 14 days to download. You may be required to perform the following steps:
- Copy Access Pass Code
- Click on link to download attachment
- Enter Access Pass Code
- Open attached document, download and save
Mail – Copies of case documents are sent by mail. Additional mailing cost will be charged to pay for postage.
- Certified and exemplified copies will be stamped and signed in ink. If the document is more than one page, it will be stapled. If the staple is removed, the certification is no longer valid.
In-Person Pickup – Copies of case documents can be picked up at the court location where the case is. The court will contact you when the documents are ready for pickup.
- Certified and exemplified copies will be stamped and signed in ink. If the document is more than one page, it will be stapled. If the staple is removed, the certification is no longer valid.
Pickup at Another Court – Copies of case documents can be picked up at a different court location from where the case is filed. When requesting this option, the document will be electronically certified by the court the case was filed in and the document will be available in paper form for pickup at the requested court location.
- Certified and exemplified copies will be stamped and signed digitally. The stamp will contain a color seal specific to the county where the case was filed.
Only request a certified or exemplified copy be picked up at another court location if you are sure they are the right documents. The other court will not be able to provide a certified or exemplified copy of any other document in the case. Please confirm with the agency requesting the document that they will accept the electronic stamp and signature on the certified or exemplified copy.