Exhibits Instructions

Submitting Hearing/Trial Exhibits in Clackamas County

How exhibits are submitted in Clackamas County Circuit Court depends on how the hearing or trial will be held. Exhibits for in-person hearings, in most cases, must be submitted in the courtroom at the time of the scheduled appearance. There are exceptions for juvenile cases and post-conviction relief cases. Exhibits for hearings that are held remotely via Webex should be electronically submitted by authorized eFilers. Click on the appropriate link below for more detailed information.

Submitting Exhibits for In-Person Hearings
If your hearing is scheduled to be conducted in-person, you will need to submit your pre-marked exhibits to the court at the time of trial.

Please see the Uniform Trial Court Rules (UTCR) requirements regarding exhibits (*exceptions noted below).

UTCR 6.050
UTCR 6.080
*Review UTCR 11.110 for rules related to filing exhibits in juvenile court cases.
*Review UTCR 24.040(3)(a) for rules related to filing exhibits in post-conviction relief cases.

Click the links below and follow the steps outlined in the "Instructions for Labeling Hearing or Trial Exhibits" document, and to access the Exhibits Index Form.

Instructions for Labeling Hearing or Trial Exhibits

Exhibits List/Index Form

Audio/Video Exhibits

Parties must provide all audio/video exhibit files on a thumb drive to the Records Department. It is required that exhibit files be submitted at least a minimum of one (1) hour prior the start of the hearing or trial. This process is necessary for file security screening and to ensure compatibility with the court technology systems.

NOTE:
If at all possible, it is recommended that audio/video exhibits be submitted the day before the proceedings.

Submitting Exhibits for Remote Hearings

Remote appearances are only allowed if a judge has signed an order granting remote appearances for that specific hearing. If no such order has been granted, please appear in person, and refer to the secction above labeled "Exhibits for In-Person Hearings."

If your hearing is scheduled to be conducted remotely (via Webex virtual meeting platform), please follow the instruction below (see Presiding Judge Order 2022-05 for additional detail).

When a proceeding is to be conducted remotely, any exhibit that can be converted to PDF may be submitted through the court’s electronic filing (eFiling) system, using the filing code “Exhibit – EB.”

When submitting documentary exhibits through the eFiling system, the filer shall designate the exhibits as confidential as described in UTCR 21.070(6).

The submission of documentary exhibits through the eFiling system must comply with UTCR 21.040(1), (2), and (4), to the extent applicable, except that the court may direct multiple exhibits in a particular proceeding be submitted as separate eFiled documents.

Exhibits submitted as a unified single PDF file under this paragraph must:

Be accompanied by an index that identifies each exhibit, located at the beginning of the submission, and each identified exhibit must be electronically linked to the index; and
Include an electronic bookmark for each exhibit.

The court may reject submissions that do not comply with sections 1–3 of this rule.

E-Filed exhibits should be filed at least 24 hours in advance of Circuit Court Proceeding that is scheduled to be remote. Contact the Records Unit at 503-655-8447 (ext. 7) or CLA.Records.Management@ojd.state.or.us for special handling instructions, if unable to meet this deadline.